This security can be tailored according to your group’s needs. But they have the ability to create pages, edit lists, and contribute to the group conversation. Guest users can access any web-based functionality and have limited capabilities in the Office 365 site. Microsoft Teams can’t have external users yet, but it is on Microsoft’s roadmap. So if you haven’t yet migrated to Exchange Online, you will not be able to use Office 365 Groups.Īnother key difference between Office 365 Groups and Microsoft Teams is how security is enabled. The drawback is that for users to participate in Office 365 Groups, they must have an Exchange Online account. So people who spend their whole day in their desktop Outlook client will prefer this to Teams. The nice thing about this is you receive any conversations through Outlook. The initial entry point into the group is through the Outlook web client. The user interface for Office 365 groups is very Outlook-centric. This brings me to the next key difference. You can easily participate in conversations through the app without being on your desktop. The latest release of the Outlook app also has a tab for Office 365 Groups. But it does have apps for iOS, Android, and Windows Mobile, somewhat confusingly called Outlook Groups. Unlike Microsoft Teams, Office 365 Groups has no desktop app. Teams also has a desktop app and apps in the Android, iOS and Windows mobile platforms. The RFP could be one tab and the response that the channel is working on could be another tab. Another example could be a proposal team working on a response to an RFP. For example, if you’re working as a development team, you could add a tab for the requirements document if people need to reference it all the time. You get to add anything as a tab, even a document that the channel needs to work on together or reference a lot during a project. But unlike Office 365 Groups, the tabs aren’t fixed. They’re basically a way to organize your team into different work streams. Channels can be a project, or category of work. With Microsoft Teams, you get the ability to create channels. As people complete training or the Trello boards are updated, a notification is sent to the Office 365 group and shows up in the conversation. We use Trello boards to track training of people and the courses they should take on PluralSight or other training materials. For my practice, I have an Office 365 Group. These are all based on a WebHook architecture that Microsoft introduced recently through Azure Logic Apps (but that’s another blog post). There is a large list of third-party services that you can integrate with, from Salesforce to. Groups and Teams both use a different user interface on top of them, but usually to do more advanced things with files, you need to open up the SharePoint site.īoth provide the ability to add connectors to external services. In the end, there’s a SharePoint team site underneath each Office 365 Group or Microsoft Team where files and data are stored. You can also add a team site to an existing Office 365 group, as long as it’s private.īoth services provide group conversations, with some slight differences, and file sharing capabilities. This is an important point that I’ll expand on later. In fact, for every Microsoft Team you create, Office 365 creates a private Office 365 Group as well. Microsoft Teams and Office 365 Groups both provide collaboration services for groups of people. We’ve gotten a solid sense of what both services are good at and what they’re… not so good at. At AIS, we’re always on the forefront of the latest Office 365 services, and given our long-time partnership with Microsoft, we’ve actually been using both Microsoft Teams and Office 365 Groups for while now. With the recent release of Microsoft Teams, you may be wondering what the differences between Teams and Office 365 Groups are.
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